ScaledMail review: a managed mix of Google, Outlook and SMTP inboxes with Slack support

ScaledMail sets up and monitors Google Workspace, Microsoft 365 and SMTP inboxes for you, in any mix, and gives every customer a Slack channel. Prices are per mailbox for Google and per domain for Outlook and SMTP. Warm-up runs in your sequencer and nothing is refundable.

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  • Warm-up and sending included
  • $2.50 a mailbox, 12 minimum
  • Month-to-month billing

ScaledMail at a glance

Price per mailbox
from $0.94 (SMTP, $3.75 per domain of 4)
Smallest order
No minimum stated; monthly billing, no long-term contract
Mailbox types
Google, Microsoft, SMTP
Warm-up
Runs in your sequencer; about 2 weeks recommended before scaling
MCP server
None found on the site or in the API docs
Trustpilot
4.8 / 5 from 46 reviews

Who ScaledMail fits

Pick ScaledMail if

  • You want Google, Outlook and SMTP inboxes from one managed vendor
  • You value a Slack channel with the infrastructure team
  • You send through your own sequencer with warm-up
  • You want no minimum and monthly billing

Look elsewhere if

  • You want warm-up from the vendor
  • You may need a refund after a provider block
  • You need inboxes within hours
  • You want an MCP server

What ScaledMail is

ScaledMail is a managed service: its team buys or connects domains, configures DNS, provisions mailboxes and keeps watching them. You send and warm up from your own tool; the site lists Smartlead, Instantly, EmailBison, PlusVibe, Apollo, Lemlist, Saleshandy and others.

Each customer gets separate tenants, and on Microsoft the tenant IP rotates every 15 days. ScaledMail recommends around two weeks of warm-up before scaling and a permanent 2:1 warm-up ratio.

The site names ScaledMail Products LLC; the contract in the terms is with Beanstalk Products LLC, under Florida law.

Managed cold email infrastructure: Google Workspace, Microsoft 365 and SMTP inboxes set up and monitored by ScaledMail's team; warm-up and sending run in your sequencer source (opens the vendor's page in a new tab) The site names ScaledMail Products LLC; the terms are a contract with Beanstalk Products LLC under Florida law source (opens the vendor's page in a new tab)

ScaledMail pricing

ScaledMail plans and prices
PlanPriceMailboxesPer mailboxBillingIncludes
Google Workspace$3.50 a monthper mailbox, 2–3 per domain$3.50monthlySPF, DKIM, DMARC; up to 25 emails per mailbox a day source (opens the vendor's page in a new tab)
Microsoft Outlook$50 a monthper domain, 25 mailboxes$2.00monthlySPF, DKIM, DMARC; up to 10 emails per mailbox a day source (opens the vendor's page in a new tab)
SMTP server$3.75 a monthper domain, 4 mailboxes$0.94monthlySPF, DKIM, DMARC; up to 10 emails per mailbox a day source (opens the vendor's page in a new tab)

List prices from ScaledMail's pricing page, checked . Taxes and card fees excluded.

Three units on one bill. Google Workspace is $3.50 a mailbox with 2–3 mailboxes per domain and up to 25 emails a mailbox a day. Outlook is $50 a domain carrying 25 mailboxes ($2 each) at 10 a day. SMTP is $3.75 a domain carrying 4 mailboxes ($0.94 each), also at 10 a day.

Per email sent, the cheap units are less cheap than they look: an Outlook mailbox at $2 sends 10 a day, a Google mailbox at $3.50 sends 25. ScaledMail's own example for 2,000 emails a day across all three is 42 domains and 218 mailboxes for $397.75 a month, plus $256 if you add reporting.

Reporting is an add-on at $2 a mailbox (Google and SMTP) or $5 a domain (Outlook). Domain prices and pre-warmed inbox prices are not published.

ScaledMail limits, setup and terms

Each line links to the vendor's page it comes from.

Other ScaledMail features

Isolated tenants
Each customer gets separate tenants; Microsoft tenant IPs rotate every 15 days source (opens the vendor's page in a new tab)
Included in every package
Domain registration or connection, DNS authentication, mailbox provisioning, deliverability monitoring, a Slack channel source (opens the vendor's page in a new tab)
Day-one sending
About 2 emails a day per account from day one, before warm-up, per the home page source (opens the vendor's page in a new tab)
Late payment
1.5% a month interest; suspension after 3 days unpaid source (opens the vendor's page in a new tab)
Scale (vendor's claim)
230,000+ inboxes managed, 2,000+ agencies source (opens the vendor's page in a new tab)

In detail

Setup time and support

The pricing page says 24 to 72 hours; the home page says 2 to 4 business days. Plan for the longer one on a first order.

Every package includes a dedicated Slack channel with ScaledMail's team, plus email. For agencies that want a human watching their infrastructure, this is the main reason to choose it over a self-serve vendor.

Terms to know before you buy

All fees are non-refundable, including after a block or suspension by Google or Microsoft. Cancelling takes effect at the end of the billing period. Late payments carry 1.5% a month interest and service is suspended after three unpaid days.

ScaledMail has a public REST API (workspaces, domains, orders, mailboxes, reporting) at 5 requests a second. We found no MCP server.

ScaledMail ratings

G2 did not load for us, so we show no G2 score.

ScaledMail or Outreach2day

We sell cold email mailboxes too. Where our product fits this buyer and where it does not.

Outreach2day fits if

  • You run 1,000+ mailboxes: we quote a volume price below every vendor list price in our comparisons, warm-up and sending included
  • You want warm-up and sending in the mailbox price
  • You want 25 cold emails per mailbox a day at $2.50 instead of 10 at $2 on Outlook
  • You want to set up from an AI assistant through our MCP server

Stay with ScaledMail if

  • You need Google Workspace or Microsoft 365 accounts
  • You want a managed team in a Slack channel
  • You need fewer than 12 mailboxes

ScaledMail review: questions

How much does ScaledMail cost?

Google Workspace is $3.50 a mailbox a month, Outlook $50 a domain with 25 mailboxes, SMTP $3.75 a domain with 4 mailboxes. Reporting adds $2 a mailbox or $5 an Outlook domain.

How many emails can ScaledMail mailboxes send?

Up to 25 a day on Google mailboxes and up to 10 on Outlook and SMTP mailboxes, per ScaledMail.

Does ScaledMail include warm-up?

No. Warm-up runs in your sequencer; ScaledMail recommends about two weeks before scaling.

Does ScaledMail offer refunds?

No. All fees are non-refundable, including after a suspension by Google or Microsoft.

How long does ScaledMail setup take?

24 to 72 hours according to the pricing page, 2 to 4 business days according to the home page.

What is ScaledMail's Trustpilot rating?

4.8 out of 5 from 46 reviews when we checked.

Deliverability call

Talk to our deliverability team

Book a call with the people who run our mailbox infrastructure. We look at your current setup and tell you what to change. Running 1,000+ mailboxes? We also quote a volume price below every vendor list price in our comparisons, warm-up and sending included.

  • Review your domains, DNS records and current inbox placement
  • Size the setup: domains, mailboxes per domain and daily volume per mailbox
  • Plan warm-up and the move from your current provider or sequencer
  • 1,000+ mailboxes: a volume price per mailbox for your setup

Free call

See open times in your time zone and book on this page.

Or open the booking page

More on ScaledMail

Sources

Each vendor's own pages. Vendors change prices and plans; if something here is out of date, write to support@outreach2day.com and we will fix it.

First cold emails on day 14, full volume on day 21

Add domains, create mailboxes and turn on warm-up. You see every mailbox's warm-up numbers from day one.

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