Outreach2day vs Apollo (2026): sending at $543 vs $2,209 a month

Apollo is mainly a lead-data platform: 240M+ contacts, revealed with credits, with sequences built in. Outreach2day is the sending side only: mailboxes, warmup and a sequencer at $2.50 a mailbox. Compared as senders at 5,000 cold emails a day from 200 SMTP mailboxes, Apollo needs 14 Organization seats, $2,209 a month with our mailboxes, against $543 on Outreach2day. If you prospect in Apollo, the two work together.

Create mailboxesBook a call
  • Warmup and sending included
  • $2.50 a mailbox, 12 minimum
  • Month-to-month billing

Full setup · 5,000 a day · 200 mailboxes · USD a month

  1. Outreach2day all-inOutreach2day all-in: $543.33
  2. Apollo + our mailboxesApollo + our mailboxes: $2,209.33

Sequencer plan, mailboxes and domains at list prices, monthly billing. Every line item at 1,000, 5,000 and 10,000 a day

teams have used Outreach2day
3,600+
emails sent a day
40M+

Among them

  • SalesSourcers
  • Vivid
  • OptiQ.AI
  • SLSBMB
  • Outreacher
  • Outpush

Short answer

Why teams pick Outreach2day over Apollo

  1. Mailboxes are not tied to seats

    Apollo links 5 IMAP/SMTP mailboxes per Professional seat and 15 per Organization seat, so 200 mailboxes need 14 seats. Outreach2day prices the mailbox, $2.50 a month, with no seats.

  2. Warmup for every mailbox

    Apollo's warmup covers about 1 mailbox per seat and charges 200 credits every 30 days for each extra one. Every Outreach2day mailbox warms up for 14 days and keeps warming while it sends.

  3. Credits stay for data

    Apollo pays for warmup, domains and mailboxes from the same credits as emails and phone numbers. On Outreach2day none of the sending spends your Apollo credits.

  4. An MCP server that builds the sending

    Apollo's MCP server enriches contacts and creates sequences. Ours also buys domains and mailboxes, starts warmup and launches campaigns: 24 tools.

Apollo has what Outreach2day does not: a 240M+ contact database with email and phone reveals, enrichment, a US dialer, deals and AI research, and unlimited Google and Microsoft mailboxes on one Professional seat. If you send from Google Workspace accounts, one Apollo seat may be all the sequencer you need.

Side by side

Outreach2day vs Apollo, feature by feature

Each cell links to the public page it comes from. List prices, monthly billing.

  • Priced by

    Apollo
    Per seat a month plus a credit allowance per seat; credits pay for data, warmup, domains and mailboxessource (opens the vendor's page in a new tab)
    Outreach2day
    Per mailbox: $2.50 a month with warmup and a sequencer included; no seat or email-volume tiersdetails

  • Mailboxes sold

    Apollo
    IncludedDomains for 1,500 credits a year; mailboxes for 300 (Apollo SMTP), 800 (Google) or 1,500 (Microsoft) credits a month, each capped at 200 emails per 24 hours; non-refundablesource (opens the vendor's page in a new tab)
    Outreach2day
    IncludedSMTP/IMAP mailboxes on your domains (no Google Workspace or Microsoft 365 seats)details

  • Your own mailboxes

    Apollo
    Basic: 1 mailbox per user; Professional: unlimited Google and Microsoft plus 5 IMAP/SMTP per user; Organization: 15 IMAP/SMTP per usersource (opens the vendor's page in a new tab)
    Outreach2day
    Sends from Outreach2day mailboxes; they also connect to Instantly and Smartlead by API key, and the CSV export carries the SMTP/IMAP logins for any other tooldetails

  • Sending limits

    Apollo
    Free and Basic send up to 250 emails a day, Professional and Organization have no daily cap; recommends 50 to 100 emails per mailbox a day and 10 to 20 an hour, starting at 50source (opens the vendor's page in a new tab)
    Outreach2day
    Up to 25 cold emails per mailbox a day recommended, 5 mailboxes per domain; send window and daily caps per campaigndetails

  • Warmup

    Apollo
    Partly, or at extra costPaid plans typically include 1 mailbox per seat; each extra mailbox 200 credits per 30 days (also 200 on Free); paused when credits run out; up to 50 warmup emails a daysource (opens the vendor's page in a new tab)
    Outreach2day
    IncludedIncluded for every mailbox, 75+ warmup emails a day, keeps running while it sendsdetails

  • Deliverability tools

    Apollo
    IncludedDeliverability suite on Basic and up; per-mailbox daily and hourly limits on a rolling 24 hours; bulk linking by CSV, up to 500 rows per file on paid planssource (opens the vendor's page in a new tab)
    Outreach2day
    Partly, or at extra costAutomatic SPF, DKIM and DMARC; warmup inbox, spam and bounce rate per mailbox; no placement-testing tooldetails

  • LinkedIn, calls, SMS

    Apollo
    Partly, or at extra costEmail plus a US dialer on credits (listed on Basic and up; the trial article says Professional only) and a LinkedIn integration; no LinkedIn automation listedsource (opens the vendor's page in a new tab)
    Outreach2day
    Not includedEmail only: no LinkedIn, call or SMS stepsdetails

  • Lead data

    Apollo
    Included240M+ contacts and 30M+ companies by Apollo's count; 1 credit per email, 8 per phone numbersource (opens the vendor's page in a new tab)
    Outreach2day
    Not includedNo lead database, enrichment or list verification; you import contacts from CSVdetails

  • Integrations

    Apollo
    IncludedSalesforce, HubSpot, Outreach, Salesloft, Marketo, SendGrid and LinkedInsource (opens the vendor's page in a new tab)
    Outreach2day
    Partly, or at extra costREST API and MCP server; no native CRM sync (HubSpot, Salesforce, Pipedrive)details

  • API

    Apollo
    IncludedREST API; basic access on all plans, advanced functions on some (the pricing FAQ puts custom API work on Custom plans); rate limits by plansource (opens the vendor's page in a new tab)
    Outreach2day
    IncludedREST API on every accountdetails

  • MCP server

    Apollo
    IncludedOfficial server at mcp.apollo.io on all plans including Free; enrichment spends creditssource (opens the vendor's page in a new tab)
    Outreach2day
    IncludedHosted MCP server: domains, mailboxes, warmup, campaigns, stats and repliesdetails

  • Support

    Apollo
    Email support at support@apollo.io; chat support, priority email support and 1:1 onboarding are listed in the plan table without a per-plan split we could readsource (opens the vendor's page in a new tab)
    Outreach2day
    In-app chat and emaildetails

  • Refunds

    Apollo
    Payments non-refundable under the terms; no refunds for unused time on downgrades; domains and mailboxes non-refundablesource (opens the vendor's page in a new tab)
    Outreach2day
    Month to month, cancel any timedetails

  • Trial

    Apollo
    Included14-day trial of Basic or Professional once per account with 75 credits, 20 phone numbers and 60 call minutes, then the free plan; no Organization trialsource (opens the vendor's page in a new tab)
    Outreach2day
    Not includedNo free trialdetails

Campaigns

What each sequencer does

Both send multi-step cold email campaigns. Apollo adds channels and data; Outreach2day adds the mailboxes and their warmup.

Apollo

Mailboxes on credits
Bought mailboxes are deactivated if the plan changes or the credits run out source (opens the vendor's page in a new tab)
Free plan
75 credits per seat a month, 2 sequences, 250 emails a day; the FAQ says Gmail only, the plan table says Gmail and Microsoft source (opens the vendor's page in a new tab)
MCP
Apollo MCP can create sequences, enroll contacts and send one-off emails from an AI chat source (opens the vendor's page in a new tab)

Outreach2day

Sequences
Follow-up steps with wait times, spintax and lead variables from the imported CSV details
Schedule
Send window by weekday, hours and time zone; daily caps on emails and new leads details
Replies
One inbox for replies from every mailbox, warmup excluded; interested, neutral or not interested details
Stops
The sequence stops when a lead replies details
Stats
Sent, replies and bounces per campaign; no open or click tracking details

Prices

Apollo and Outreach2day prices

Apollo

Add-ons and extra costs

Outreach2day

  • Mailboxes$2.50 a month each

    12 or more mailboxes, up to 25 cold emails each a day · monthly

    Warmup, sequencer, reply inbox, per-mailbox analytics source

Other costs

  • Domains $13 a year for a .com, $5 for a .info; card fee 2.9% + $0.30 at checkout source
  • No platform fee; workspaces and team members are free source
  • From 1,000 mailboxes a volume price below every vendor list price in our comparisons, quoted on a call source

List prices from Apollo's pricing page, checked . Taxes and card fees excluded.

Apollo's Basic seat is $65 a month ($49 billed annually), Professional $99 ($79) and Organization $119 billed annually with a 3-seat minimum, each with a monthly credit allowance: 2,500, 4,000 and 6,000 a seat. All plans and credit costs are in our Apollo pricing breakdown.

Free and Basic cap sending at 250 emails a day; Professional and Organization have no daily cap. Mailboxes bought in Apollo cost 300 to 1,500 credits a month each and are capped at 200 emails per 24 hours.

Outreach2day is one line: $2.50 a mailbox a month, 12 minimum, with warmup and the sequencer, and .com domains at $13 a year.

Full cost

What the full setup costs each month

The Apollo plan the volume needs plus mailboxes and domains, against Outreach2day with the sequencer in the mailbox price, at 1,000, 5,000 and 10,000 cold emails a day.

1,000 a day40 mailboxes · USD a month
  1. Outreach2day all-inOutreach2day all-in: $108.67
  2. Apollo + Outreach2day mailboxesApollo + Outreach2day mailboxes: $465.67
5,000 a day200 mailboxes · USD a month
  1. Outreach2day all-inOutreach2day all-in: $543.33
  2. Apollo + Outreach2day mailboxesApollo + Outreach2day mailboxes: $2,209.33
10,000 a day400 mailboxes · USD a month
  1. Outreach2day all-inOutreach2day all-in: $1,086.67
  2. Apollo + Outreach2day mailboxesApollo + Outreach2day mailboxes: $4,299.67
  • Outreach2day all-in

    Mailboxes, warmup and the sequencer in one bill

    1,000 a day

    $108.67a month

    • 40 mailboxes at $2.50, warmup and sequencer included: $100
    • 8 domains at $13 a year: $8.67
    5,000 a day

    $543.33a month

    • 200 mailboxes at $2.50, warmup and sequencer included: $500
    • 40 domains at $13 a year: $43.33
    10,000 a day

    $1,086.67a month

    • 400 mailboxes at $2.50, warmup and sequencer included: $1,000
    • 80 domains at $13 a year: $86.67
  • Apollo + Outreach2day mailboxes

    Keep the sequencer, buy the mailboxes from us

    1,000 a day

    $465.67a month

    $357 more than Outreach2day all-in
    5,000 a day

    $2,209.33a month

    $1,666 more than Outreach2day all-in
    10,000 a day

    $4,299.67a month

    $3,213 more than Outreach2day all-in

25 cold emails per mailbox a day and 5 mailboxes per domain: 1,000 a day = 40 mailboxes, 8 domains, 22,000 emails a month; 5,000 a day = 200 mailboxes, 40 domains, 110,000 emails a month; 10,000 a day = 400 mailboxes, 80 domains, 220,000 emails a month (22 sending days). Monthly list prices on monthly billing; .com domains at $13 a year spread over 12 months.

Why each Apollo plan

With 40, 200 and 400 Outreach2day SMTP mailboxes in Apollo, the seats are 3, 14 and 27 on Organization: $466, $2,209 and $4,300 a month in total. Outreach2day alone is $109, $543 and $1,087.

On Professional the SMTP limit is 5 per seat, so even 40 mailboxes would need 8 seats, $792 a month. The Apollo line shrinks only if the mailboxes are Google or Microsoft accounts, which one Professional seat links without a limit.

The split that keeps Apollo's data: one Professional seat at $99 for prospecting and exports, and the sending on Outreach2day: $642 a month at 5,000 emails a day.

Included in the $2.50

Everything a cold email setup needs, in one mailbox price

One subscription at $2.50 a mailbox, from 12 mailboxes ($30 a month), everything included

  • Sequencer included

    Warmup and a sequencer

    Warmup for the life of every mailbox; campaigns with follow-ups and send windows; one inbox for the replies

  • Per mailbox

    Analytics that show which mailboxes still land

    Warmup inbox, spam and bounce rate per mailbox, sends by recipient provider, Google and Outlook placement tests

  • REST API

    An API on every account

    Script domains, DNS and warmup, or pull mailbox data into your own tools

  • MCP server

    Run it from Claude, Cursor or Codex

    Your assistant checks domains, quotes mailboxes and sets up DNS, warmup and campaigns; you approve and pay on Stripe. Setup for each client

  • Deliverability

    SSL domain masking and link protection

    SSL on sending domains and automatic link replacement; SPF, DKIM, DMARC and a redirect to your site set up automatically

  • Hundreds of mailboxes

    Enterprise support

    A shared Slack channel and a dedicated account team, for companies running hundreds or thousands of mailboxes. Talk to us

  • 14 tools

    Keep the sequencer you already use

    Instantly and Smartlead sync by API key; 12 more get a CSV in their own import format. Setup per tool

The details

Apollo is a database with a sequencer

Apollo's product is the data: search 240M+ contacts and 30M+ companies, reveal an email for 1 credit and a phone number for 8, enrich records and score leads. Sequences, A/Z tests on Professional, the dialer and deals are built around that data.

Outreach2day has no database and does no enrichment. You import a CSV, so a list exported from Apollo goes straight into an Outreach2day campaign with its variables.

Sending from each

Apollo sends from linked mailboxes with daily and hourly limits per mailbox on a rolling 24 hours and recommends 50 to 100 emails per mailbox a day. Mailboxes it sells are capped at 200 a day and are deactivated if the plan changes or the credits run out.

Outreach2day campaigns send from its own mailboxes at up to 25 cold emails a mailbox a day from day 14, with follow-up steps, a send window by time zone, daily caps, stop on reply and one replies inbox with intent labels. There is no open or click tracking.

AI agents and MCP

Apollo's MCP server at mcp.apollo.io works on every plan, Free included; from an AI chat it can enrich contacts, create sequences, enroll contacts and send one-off emails, spending credits on enrichment. The Apollo MCP comparison lists its tools next to ours.

Our MCP server covers the infrastructure: an assistant like Claude can price and order domains and mailboxes, start warmup, write the sequence, import contacts and launch, with every order paid through Stripe after you approve it. The Apollo review covers the rest of Apollo's terms.

Customers

What customers say

  • “That was the best infrastructure and value for money I saw.”
    Ido RebhunIdo RebhunRenaissance
  • “…deliverability with your inboxes is better than our outlook/google inboxes…”
    Daniel DultsinDaniel DultsinControl
  • “We really would like to thank you for that report. We don’t know what we are doing with email and it is very reassuring to us to know we have a partner on top of the ball.”
    ReilcapBill OConnorReilcap

Fit

When to pick Apollo, when to pick Outreach2day

Apollo

Pick Apollo if

  • You need contact data, emails and phone numbers in the same tool
  • You send from a few Google or Microsoft mailboxes per rep
  • You want a dialer and deals next to the sequences
  • You want an MCP server on a free plan

Outreach2day

Pick Outreach2day if

  • You run 1,000+ mailboxes: we quote a volume price below every vendor list price in our comparisons, warmup and sending included
  • You send from many SMTP mailboxes and do not want seats per mailbox
  • You want warmup for every mailbox without spending credits
  • You already have lists, from Apollo or elsewhere
  • You want an AI agent to set up the sending end to end
Create mailboxesBook a call

Switching

Moving the sending from Apollo to Outreach2day

  1. Order mailboxes on new domains in Outreach2day; SPF, DKIM and DMARC are set for you and warmup starts the same day.
  2. Keep Apollo sequences running from the current mailboxes for the 14 days of warmup.
  3. Export the contacts from Apollo with their sequence status, so nobody gets the first step twice.
  4. Build the email steps as an Outreach2day campaign, import the CSV and attach the warm mailboxes.
  5. Launch from day 14 at up to 25 cold emails a mailbox a day, then drop the Apollo seats you kept only for sending.

FAQ

Apollo vs Outreach2day: questions

Is Outreach2day an Apollo alternative?

For the sending, yes: Outreach2day runs cold email campaigns with mailboxes and warmup included. It has no contact database, enrichment or dialer, so if you prospect in Apollo, keep one seat for the data.

What does each cost at 5,000 emails a day?

From 200 SMTP mailboxes, Apollo needs 14 Organization seats at $119, and with 200 Outreach2day mailboxes and 40 domains the setup is $2,209 a month. Outreach2day alone is $543 for the same mailboxes and domains.

Can I use Outreach2day mailboxes in Apollo?

Yes. The Outreach2day app exports mailboxes as a CSV in Apollo's import format. Apollo links 5 IMAP/SMTP mailboxes per Professional seat and 15 per Organization seat.

Can I import Apollo contacts into Outreach2day?

Yes. Export the list from Apollo as a CSV and import it into an Outreach2day campaign; the columns become variables for the email steps.

Do both include warmup?

Apollo includes warmup for about 1 mailbox per seat and charges 200 credits every 30 days for each extra one. Outreach2day includes warmup for every mailbox.

Do both have an MCP server?

Yes. Apollo's works on every plan and focuses on data and sequences. Outreach2day's has 24 tools for domains, mailboxes, warmup, campaigns, stats and replies.

Deliverability call

Talk to our deliverability team

Book a call with the people who run our mailbox infrastructure. We look at your current setup and tell you what to change. Running 1,000+ mailboxes? We also quote a volume price below every vendor list price in our comparisons, warmup and sending included.

  • Review your domains, DNS records and current inbox placement
  • Size the setup: domains, mailboxes per domain and daily volume per mailbox
  • Plan warmup and the move from your current provider or sequencer
  • 1,000+ mailboxes: a volume price per mailbox for your setup

Free call

See open times in your time zone and book on this page.

Or open the booking page

Related

More on Apollo

Sources

Each vendor's own pages. Vendors change prices and plans; if something here is out of date, write to support@outreach2day.com and we will fix it.

Apollo
Outreach2day

Full volume from day 14: 25 cold emails a mailbox a day

Add domains, create mailboxes and turn on warmup. You see every mailbox's warmup numbers from day one.

Book a call
Create mailboxes$2.50 a mailbox, all in